Call for Cities 2017

February 22, 2016

Midwest UX is pleased to open the Call for Proposals for cities interested in hosting the 2017 Midwest UX conference.

Midwest UX is currently in its sixth year and growing fast to become the must-attend UX event in the Midwest, and it draws speakers and attendees from inside and outside the region. The conference covers the practice and disciplines of User Experience, Interaction Design and Information Architecture. This year’s event is being held in Louisville, KY while previous cities have included Pittsburgh, PA, Indianapolis, IN, Grand Rapids, MI and Columbus, OH.

The mission of the conference is twofold:

  • We are working hard to provide a high-quality, low-cost conference with a focus around User Experience that meets the needs of our regional audience.
  • We are committed to keeping the conference small and casual so we can support and foster the growth of the community.

The conference is a non-profit enterprise, and the conference organizers and producers are all volunteers each year.

Is your city ready to host Midwest UX 2017?

We are looking for a Conference Chair (and core team of conference producers and organizers) in cities around the Midwest to make a solid case for the conference to be held in their city in 2017. There is an expectation that the 2017 conference will be held within the October timeframe.

The ideal Midwest city candidate for Midwest UX 2017 will:

  • Have a strong and vibrant design community;
  • Name a conference chair and co-chair, submitted with biographies. This conference leadership team will lay out a vision for a conference that inspires attendees while elevating the practice of User Experience Design;
  • Outline an engaging conference experience for ~400 attendees, including potential venues, a range of convenient hotels and high-level conference logistics.

Hosting a conference is a significant undertaking with a 14-month timeline. Midwest UX is committed to providing guidance and support to ensure continuity from the previous conferences and a strong foundation for the planning team.

Submitting your city

We encourage local design communities to take the opportunity to make a case for the conference to be held in their city. The detailed requirements for proposals are outlined below, along with a summary of the submission guidelines, timing, review and selection process.

Should you have any questions about the process, the requirements, or the conference itself, please send an email to Erik Dahl at All questions relating to clarification of information surrounding this Call will be responded to publicly.

If you are planning to submit a proposal, please email Erik Dahl at to inform us of your intentions so we can work with you to make all of the proposals as strong as possible.

We look forward to your submissions!

Erik Dahl
Co-Founder, MidwestUX

Submission information

All submissions due May 31st, 2016 at Midnight EST

Review and interviews will happen during June 2016.
Selection will be made in July 2016.
2017 Host City will be announced in October at the Midwest UX 2016 conference in Louisville, KY.

Selection criteria and submission requirements

The MidwestUX conference is a significant undertaking, and a successful proposal will be able to demonstrate:

  • A proposed conference Chair or Co-Chairs (and planning committee, if known); include brief biographies for each individual
  • A vision for the conference in your city
  • A location that is convenient for attendees from the Midwest
  • Venues capable of seating ~400 people theatre-style; 2-3 smaller rooms capable of seating ~200 people each; and 3-6 rooms suitable for small sessions and workshops
  • A selection of hotels near to the conference venue(s) at various prices and quality to suit the range of needs of conference attendees (i.e from 3-star to 5-star accommodation) – please include standard room rates
  • A plan for providing Internet access (wi-fi) for attendees at all conference venues and events
  • Catering services at the venue(s)
  • Potential venues for conference social events and receptions
  • A strong and vibrant local design community
  • A summary of the process by which the submission was created
  • An initial draft of a high-level production timeline leading up to the 2017 conference
  • An initial draft of a budget for the conference

You don’t have to have all the details completely figured out, but it should be clear who will be involved, what is your vision for the conference in your city, what you and your city have to offer, and how you plan on executing the event.

It should be clear that we are looking for both a (1) Host City and a (2) Conference Chair and core planning committee to take the lead on MWUX17.

Benefits to host community

Hosting the Midwest UX conference will bring the regional Interaction Design and User Experience community to you. It will expose your local designers to the leading thinkers and practitioners in User Experience in personal, face-to-face encounters that you usually don’t get in your local community. It also provides you with an opportunity to showcase your local talents to the region.

Submission format

Submissions should tell the story of the Midwest UX Conference in your city. Acceptable formats include websites, Powerpoint/Keynote, Word/Pages, PDF, and Video. If submitting a multimedia/video presentation, please provide a written summary addressing the key criteria for selection.

All submissions should be sent via email to Erik Dahl at and should clearly indicate the main contact person for the proposal.

If you are planning to submit a proposal, please email Erik Dahl at to inform us of your intentions so we can work with you to make all of the proposals as strong as possible.


All questions should be sent to Erik Dahl at

Submit your application